United Nations International Children’s Emergency Fund (UNICEF) is looking for a Supply and logistics Associate GS6.
Talent Groups at UNICEF are exclusive lists of pre-vetted, highly qualified candidates intended to fast-track recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the Supply and logistics Associate (GS6) Talent Group for UNICEF Lusaka, Zambia for a period of 36 months. While placement in the Talent Group does not guarantee a position, it is an important resource for filling vacancies. Candidates placed into the Talent Group will be reviewed when a relevant position becomes available at and if found suitable, are offered placements through a direct selection process.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Satisfaction……...
The UNICEF Programme of Cooperation with the Government of the Republic of Zambia (GRZ) is designed to address and mitigate the threat of poverty the country's children face while responding to the needs with interventions addressing the multiple causative factors.
How can you make a difference?
Under the guidance and supervision of Supply and Logistics Manager, the Supply and Logistics Associate performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases.
Key function, accountabilities, and related duties/tasks
Supply Chain Service Delivery and Response
Planning:
- In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans.
- Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
- Support supply emergency preparedness and response activities including establishment of Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.
Procurement/contracting:
- Provide input to and advice on the annual supply plan. Conduct data review and analysis for category management and development of procurement strategies.
- Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement.
- Support product innovation and market-shaping initiatives for specific categories of supplies and services.
- Liaise with clients in planning procurement and contracting initiatives, supporting the development of appropriate specifications, terms of reference, and logistics arrangements and timelines
- Take into account opportunities to strengthen the sustainability of supply chains.
- Ensure establishment of Long Term Arrangements (LTAs) and act on specific procurement requisitions as might be required.
- Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor.
- Organize bid openings, and conduct technical and financial analysis of offers as might be required.
- Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.
- Prepare requests for award including submissions to Contract Review Committee.
- Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
In-country logistics:
- - Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities, and ensure establishment of budget with clients.
- - Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity.
- - Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
- Warehousing and inventory management:
- Support assessment of and collaboration with implementing partners including civil society, for establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
- Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
- - Completion of secondary education is required, a technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field will be an added advantage.
- - Understanding of development and humanitarian work is an advantage.
- Fluency in English is required.
